As a special commodity with high technical content and diverse component sources, film greenhouses must strictly comply with customs declaration specifications and financial compliance requirements during export. Additionally, electronic port card management is key to ensuring smooth exports. This article comprehensively explains film greenhouse export operation essentials from HS code selection to electronic port updates, helping enterprises conduct international trade efficiently.

Customs declaration and invoicing operations for greenhouse exports

The export of film greenhouses involves multiple component sources, and accurate customs declaration is the first step to ensure compliance.

1.1 Selection of customs declaration codes

Greenhouse exports may apply to the following two HS codes:

• 9406900090 Prefabricated buildings: This code is more suitable for complete greenhouse products, especially if the product includes a complete set of greenhouse consisting of film, steel pipe frame and related accessories.
• 7308900000 Greenhouse framework: If exporting separate steel pipe frames or incompletely assembled greenhouse structures, this code can be selected.

1.2 Handling of film and accessories

• Film procurement part:
  Films procured with funds from the trading company should be included in the overall greenhouse export list.
  They can be legally incorporated into the export process by signing contracts with film suppliers and obtaining invoices.
• In-house factory part:
  Treat accessories and other components as goods supplied by third parties, selling them to the trading company through normal invoicing.
  During customs declaration, the trading company should be the unified export entity for declaration.

1.3 Invoicing and declaration operations

• Invoice preparation: The trading company needs to prepare a Commercial Invoice based on the total value of all components, clearly listing the name, quantity and unit price of each component. Include the costs of procured parts such as film and steel pipes in the export quotation.
• Declaration Specifications: When submitting the customs declaration form, accurately fill in the product description and corresponding HS codes to ensure the declaration data matches the goods.

Financial processing recommendations

2.1 Coordination between factory and trading company

• Internal transaction simulation: The factory can be treated as a third-party supplier, with the trading company purchasing greenhouse accessories and components from the factory. The factory issues VAT invoices to the trading company to complete domestic sales accounting.
• Export under trading companys name: Unified external sales under the trading companys name, assuming responsibility for export-related customs declaration and settlement.

2.2 Rationality of fund flow

• Film procurement fund handlingPay the film supplier directly from the trading companys account to ensure clear accounting. Ensure all invoices for procurement and sales are complete, laying the foundation for subsequent tax declaration and verification.

Usage and renewal of electronic port cards

3.1 Validity period check

• Validity period of the electronic port card:
  Usually one year, may vary according to local policies.
  It is recommended to log in to the China Electronic Port System to check the card status or contact the issuing authority to confirm whether it is still valid.

3.2 Expiration handling

• Resubmit documents:
  • If the card expires, prepare the following documents for renewal at the local issuing authority:
  • Copy of the business license;
  • Identity proof of the legal representative;
  • Electronic port card and renewal application form.
• Renewal process is convenientThe renewal procedure is usually simple, and normal use can be resumed after submission.

IV. Summary and Suggestions

In the complex process of exporting film greenhouses, clear customs regulations, reasonable financial handling, and effective electronic port card management are the three keys to success. Planning each step in advance and utilizing professional tools and services can not only reduce risks but also significantly improve export efficiency. Successful international trade stems from standardization and attention to detail. Careful operation will open up broader international markets for your greenhouse products!